Convention

Convention and Leadership Training Conference

March 14-17, 2019 in Troy, NY

Hosted by our Rensselaer Affiliate

If you have any questions about Convention, please check out the FAQ or email usSee below for information on Transportation, Reimbursement, and the Convention Schedule

Register Here.

Registration is now open, and will close February 1, 2019.

Don’t let the cost of Convention keep you from attending. We are now offering a reduced rate for several options, as well as the opportunity to request financial assistance when you register. When selecting options, please select the reduced rate and/or apply for financial assistance if that fits your current financial situation. If you have any questions, please email us.

What is Convention?

Convention Weekend is the Society’s largest interchapter event, filled with hours of socializing, networking, and shaping the future of the Society. Convention is a time to connect with old friends and make new ones. All Society members are encouraged to attend regardless of how long you’ve been a member or how long it’s been since you were involved!

A highlight of the weekend is the Saturday Night Banquet, featuring features an awards ceremony during which we announce the recipients of the Emerald and Pearl Award, the Society Order of the Sword and Spear, the Rising Star Award, and the Star and Crescent Award. The banquet also honors the winners of prizes from the Samuel Eells Literary and Educational Foundation Literary Competition.

Location

Business, Meals, and Lodging at Hilton Garden Inn: 235 Hoosick St., Troy, NY 12180

Transportation

Check back soon for more information!
Additional details can be found on the FAQ page.

Reimbursement Policy

All travel reimbursement must be pre-approved by the Treasurer.

Travel and Lodging Reimbursement is available to: Society Officers, Graduate Governors, Undergraduate Governors, Undergraduate Delegates, Undergraduate Parliament Officers, and Affiliate Undergraduate Alternate Delegates (but not Chapter Alternate Delegates).

Travel Reimbursement is available to: all undergraduate attendees, in accordance with the UP’s travel reimbursement policy. Please email UP President Cailyn Hansen for details.

In limited circumstances, Travel and Lodging reimbursement may be available to Graduate Chapter Delegates. Please email the Treasurer for details.

Convention Schedule

(While the schedule for Convention 2019 is not yet finalized, here is what it might look like)

(Times subject to change. All times eastern. Locations coming soon.)

Thursday
5:00 pm – 9:30 pm: Cupcake Social
5:00 pm – 9:30 pm: Registration
7:30 pm – 9:30 pm: Board of Governors Meeting [optional for non-Governors]

Friday
8:00 am – 9:00 am: Coffee, Tea, and Registration (Ferris Ballroom)
8:30 am – 9:00 am: Convention Info Session (Ferris Ballroom)
9:00 am – 12:00 pm: Convention (Ferris Ballroom)
12:00 pm – 1:30 pm: Lunch (Ferris Ballroom)
1:30 pm – 5:00 pm: Convention (Ferris Ballroom)
5:00 pm – 6:30 pm: Undergraduate Caucus (Ferris Ballroom)
5:00 pm – 6:00 pm: Graduate Caucus (TBD)
7:00 pm – 8:00 pm: Dinner Break (on your own)
9:00 pm – 11:00 pm: Pub Trivia (Ferris Ballroom)

Saturday
8:00 am – 9:00 am:Coffee, Tea, and Registration (Ferris Ballroom)
9:00 am – 12:00 pm: Convention (Ferris Ballroom)
12:00 pm – 1:30 pm: Lunch (Ferris Ballroom)
1:30 pm – 5:00 pm: Convention (Ferris Ballroom)
5:00 pm – 6:00 pm: Undergraduate Caucus (Ferris Ballroom)
7:00 pm – 8:00 pm: Cocktail (Ferris Ballroom)
8:00 pm – 10:00 pm: Banquet (Ferris Ballroom)

Sunday
9:00 am – 11:00 am: Board of Governors Meeting (Ferris Ballroom) [optional for non-Governors]

Do you have more questions? Check out the Convention FAQ.

 A special thank you to Holt Construction for their very generous donation as part of our 2018 Convention Matching Challenge.

 

Convention Safety Resources

As someone speaking in front of the whole convention or someone leading an open space, think critically about whether the content you are presenting could containing upsetting information or details and if so, preface the content with a content warning.

If at any point during business or open space, you feel uncomfortable or need a mental break, please feel free to look on your phone or your computer, or step out of the room for any length of time.  No one is going to assume or judge anyone for leaving, there are any number of reasons you could be doing so.  This also applies if you are a delegate, just inform your alternate delegate that you are leaving.

RAINN Hotline:

Chat online with a trained staff member who can provide you confidential crisis support.

https://hotline.rainn.org  800.656.HOPE (4673)