Convention

Convention and Leadership Training Conference

March 22-25 in Middletown, CT

Undergraduate and Young Alums  —  Donate and be matched 12 to 1

Graduate Members  —  We encourage all members to participate.

Reimbursement Form

If you have any questions about Convention, please check out the FAQ or email us.

See below for information on Transportation, Reimbursement, and the Convention Schedule

Open Space schedule: https://tinyurl.com/adpsopenspace

What is Convention?

Convention Weekend is the Society’s largest multi-chapter reunion, filled with hours of socializing, networking, and guiding the direction of the Society. Convention is a time to connect with old friends and make new ones. At Convention you can help shape the Society’s future by participating in our open-space business sessions, educational presentations, and informal gatherings. All Society members are invited to share their views.

A highlight of the weekend is the Saturday Night Banquet, featuring features an awards ceremony during which we announce the recipients of the Emerald and Pearl Award, the Society Order of the Sword and Spear, and the Star and Crescent Award. The banquet also honors the winners of prizes from the Samuel Eells Literary and Educational Foundation Literary Competition.

Location

Middletown Chapter House: 185 High St, Middletown, CT 06457. 
Accommodations at The Inn at Middletown: 70 Main St, Middletown, CT 06457.
Business at Exley Science Center, Room 150: 265 Church St, Middletown, CT 06457.
Banquet at Daniel Family Commons, Usdan University Center: 45 Wyllys Ave, Middletown, CT 06457.

Transportation
Additional details can be found on the FAQ page.

Travel by Car
Directions to Wesleyan University from various locations can be found HERE. Visitor parking is available on Vine Street (V Lot), Lawn Ave (L Lot), 70 Wyllys Ave (E Lot), Church Street (weekends) — see campus map for locations.

Ride Sharing
Have extra space in your car? Looking for a ride? Please post on the Society Facebook page.

Nearby Airports
The closest airport to Wesleyan University is Bradley International (BDL) in Windsor Locks, CT (32 mi away). Flights into other nearby airports allow for connections via ground transportation to campus. [T. F. Green Airport, Warwick, RI (90 mi); LaGuardia, Queens, NY (98 mi); JFK, Queens, NY (106 mi); Newark Liberty International, NJ (116 miles)]

Public Ground Transportation
Train: Meriden Amtrak Station (Meriden, CT) — 9 mi away. Union Train Station (New Haven, CT) — 28 mi away.
Bus: New Haven Bus Station (New Haven, CT) — 28 mi away. Union Bus Station (Hartford, CT) — 20 mi away.
Buses also run from the Meriden Train Station to campus (the “M-Link”, see schedule) and from Hartford to Middletown (CTTransit, see schedule).

Reimbursement Policy

All travel reimbursement must be pre-approved by the Treasurer.

Travel and Lodging Reimbursement is available to: Society Officers, Graduate Governors, Undergraduate Delegates, Undergraduate Governors, Undergraduate Parliament Officers, and Affiliate Undergraduate Alternate Delegates (but not Chapter Alternate Delegates).

Travel Reimbursement is available to: all undergraduate attendees, in accordance with our travel reimbursement policy.

In limited circumstances, Travel and Lodging reimbursement is available to Graduate Chapter Delegates. Please email the Treasurer for details.

Convention Schedule

(Times subject to change. All times eastern. Locations coming soon.)

Thursday
5:00 pm – 9:30 pm: Cupcake Social (Chapter House)
5:00 pm – 9:30 pm: Registration (Chapter House)
7:30 pm – 9:30 pm: Board of Governors Meeting (Chapter House) [optional for non-Governors]

Friday
8:00 am – 9:00 am: Breakfast and Registration (Exley 137)
8:30 am – 9:00 am: Convention Info Session (Exley 150)
9:00 am – 12:00 pm: Convention (Exley 150)
12:00 pm – 1:30 pm: Lunch (Chapter House)
1:30 pm – 5:00 pm: Convention (Exley 150)
5:00 pm – 6:30 pm: Undergraduate Caucus (Exley 137)
5:00 pm – 6:00 pm: Graduate Caucus (Exley 150)
7:00 pm – 8:00 pm: Dinner (Chapter House)
8:00 pm – 8:30 pm: Prometheus Fire Performance (outside Chapter House)
9:00 pm – 11:00 pm: Roller Skating (Middletown Roller Skating Rink)

Saturday
8:00 am – 9:00 am: Breakfast and Registration (Exley 137)
9:00 am – 12:00 pm: Convention (Exley 150)
12:00 pm – 1:30 pm: Lunch (Chapter House)
1:30 pm – 5:00 pm: Convention (Exley 150)
5:00 pm – 6:00 pm: Undergraduate Caucus (Exley 137)
6:00 pm – 6:30 pm: Initiation Ceremony (Chapter House)
7:00 pm – 7:30 pm: Cocktail (Daniel Family Commons)
7:30 pm – 9:30 pm: Banquet (Daniel Family Commons)

Sunday
8:30 am – 10:30 am: Board of Governors Meeting (Chapter House) [optional for non-Governors]

Do you have more questions? Check out the Convention FAQ.

 A special thank you to Holt Construction for their very generous donation as part of our Convention Matching Challenge.

 

Convention Safety resources

As someone speaking in front of the whole convention or someone leading an open space, think critically about whether the content you are presenting could containing upsetting information or details and if so, preface the content with a content warning.

If at any point during business or open space, you feel uncomfortable or need a mental break, please feel free to look on your phone or your computer, or step out of the room for any length of time.  No one is going to assume or judge anyone for leaving, there are any number of reasons you could be doing so.  This also applies if you are a delegate, just inform your alternate delegate that you are leaving.

RAINN Hotline:

Chat online with a trained staff member who can provide you confidential crisis support.

https://hotline.rainn.org  800.656.HOPE (4673)